KwikTag Benefits The great thing about KwikTag document imaging software is that once you implement it, you benefit immediately. KwikTag implementations are in full production in one to two days. You experience significant productivity gains, increased customer service and improved access to information. Today, more than ever, corporations are required to retain and track all documentation. Learn how ImageTag customers are benefitting from KwikTag document imaging. Benefits that are common to many KwikTag customers include: Reduce Document Filing/ Retrieval Time and Cost KwikTag streamlines document filing. You instantly benefit once images are captured, making the process productive which is the enabler for the entire system. KwikTag's patented tagging method makes the digital filing process easy. KwikTag document imaging is integrated with your business software, providing digital filing that is in-line with your existing process. And, image retrieval is the resulting benefit. Documentation is at your fingertips, allowing you to retrieve invoices, contracts, proof of delivery and other related financial documents when needed. Embed or integrate this functionality with your existing business software, or from other repositories like Microsoft Office SharePoint Server 2007. Eliminate Lost and/or Misfiled DocumentsPaper gets lost. And, if a document imaging solution introduces change and new process flows, information still gets lost. KwikTag's simplicity and self-auditing capabilities ensure that every document is tracked from the first point of touch through retrieval, and the system ensures that every document is digitally captured. The average cost of finding a misfiled document is $120. The average cost of recreating a lost document is $250. 7.5 % of all documents are lost, 3 % of the remainder are misfiled. KwikTag removes these costs from your operation and ensures record integrity. Enable Shared Access by Authorized PersonnelPaper documents cannot be shared without costly duplication and distribution. The average business document is copied 19 times - over 81 billion sheets of paper are copied each month. Frequently document operations are centralized and users, approvers or departmental managers are in other buildings, or other cities. KwikTag allows other employees to open the imaged documents simultaneously. You can even email disputed documents to your external suppliers. Secure Access to Sensitive InformationYou have no way of really knowing who is looking at which documents when a paper document folder is checked out, (assuming you even know that the folder has been removed). Often folders and documents are left at employee desks, and worse, sometimes removed from the premises. Financial information in the wrong hands can certainly have consequences. KwikTag establishes document image security, enabling viewing, printing, and filing access based on the rules of your business. Improve Your Audits & Compliance ProceduresAs compliance requirements continue to increase, you are assured your imaged documents are always traceable and accessible. As auditors arrive or standards need to be written, it is easy to identify and retrieve the relevant documentation. And KwikTag can log all document activity, providing audit and security reports to ensure compliance. Regain Valuable Office SpaceA significant portion of the average office is devoted storaging paper documents. This commonly results in storing aged documents off-site, making it even more difficult to get information quickly. Minimize Risk for Disaster Recovery / ProtectionPaper documents are not only vulnerable to loss, but they also become inaccessible by damage or destruction (fire, flood, etc.) to the physical office space. As digital documents, your business records are backed-up, along with your transaction data, in essence creating a fault-tolerate set of information. |
