 |  | KwikTag Competitive Advantages KwikTag software provides breakthrough document imaging that runs inside your existing Microsoft Dynamics application, and it's in-line with your existing paper flow. You gain all the benefits of document imaging without the cost and complexity of a new scanning operation. Once you see it, you'll understand why financial managers select KwikTag to enhance their Microsoft Dynamics application. Unmatched SimplicityKwikTag software is fully embedded into your Microsoft Dynamics ERP software screens, making the learning curve fast. You can file and retrieve right documents inside a program you already know. It takes on average one to two days to implement and you can be fully trained in an hour. ProductivityKwikTag is the fastest way to capture and transform paper documents into digital images. You don't get the benefits of document imaging until this capture work is done - and getting this work done quickly is KwikTag's main accomplishment. Device IndependentKwikTag for Microsoft Dynamics lets you capture paper documents using any network-compatible digital copier, scanner or fax machine-server. Application IndependentKwikTag comes embedded with many applications such as Microsoft Dynamics, but it also integrates with any other software application by using the Software Development Kit (SDK). The SDK is used by both customers and partners alike to embed KwikTag into their application of choice. Process IndependentKwikTag's patented capture process works the way you do and does not require that departments change their work patterns to match technology. The separation of the scan and index functions lets you perform each step when it is convenient. Foolproof ControlsKwikTag is simple to use, but there are numerous processes and quality control checks working in the background to ensure that all the pages of documents are scanned and placed in the right Microsoft Dynamics' transactions. PatentedThe KwikTag process is revolutionary and unique. It has received several domestic and international patents for its innovative approach to managing and processing paper documents. Cost Effective for the EnterpriseImplement KwikTag in just the accounting department or across the entire organization. Over 85% of ImageTag's customers expand to other departments because the solution is simple and the benefits are derived quickly. You can expand the number of users, add another Microsoft Dynamics module or add another department, such as HR. Simply customize the drawers and folders in the KwikTag Basic system. Below is a comparison of KwikTag with three common alternative choices for document imaging. These are some of the key differences you should know: Digital Copier Keypad SolutionsOverall a very tedious process that requires a user to input directions on a copier's keypad. This is much like using the calculator your cell phone keypads for regular work. Could you? Yes, but would you? KwikTag Advantages | Copier Keypad Disadvantages | | KwikTag works with any digital copier or scanning device. | Process is tied to a specific vendor's device. | | Users can scan stacks of tagged documents in a single process, so a trip to the copier is highly productive. | Intended for one document at a time. Not productive for repetitive work. | | Work with documents is performed at the user's desk, where they have access to their computer, phone and other resources. | Tedious and error prone, forced key stroking at a digital copier: log-in, invoke scanning, designate target repository or desktop, key indexing (not-validated), close scanning session. Then go back to a desktop to invoke viewing, page assembly, page orientation, indexing and processing instructions. | | Secure for processing business critical documents. All document functions (index, scan, processing, etc.) are fully auditable. | Unsecure for business critical documents. Enabling any user to digitize and distribute documents via scan to desktop or email. Imaging asking users to log-on and log-off at a copy machine! Unaudited and non-conforming for HIPAA, Sarbanes Oxley, etc. | Cover Sheet SolutionsThere's a non-starter for widespread use with a solution that requires you to print paper to file a piece of paper. KwikTag Advantages | Cover Sheet System Disadvantages | KwikTag's patented tagging method uses labels instead of cover sheets, for vastly superior efficiency.
KwikTag's tagging methods make it suitable for high volume, repetitive applications. | A system that prints a paper document to manage another paper document is inherently counterproductive. You are creating more paper in the workplace. | | KwikTag has a cover sheet option for use by infrequent filers - like a monthly expense report filing. This option is a system feature, not a forced use method for everyday capture. | Cover sheet applications are too slow for repetitive work: - Users need a nearby printer
- The time spent waiting for printing is excessive
- Cover sheet must be inserted & removed manually
- Different devices for printing cover sheets create bar code quality issues and read-rate problems
- Most cover sheet solutions have no document database, so it is not possible to validate that all documents and pages were captured
| Conventional Document Imaging and ScanningConventional document capture and imaging systems have failed to achieve broad adoption, because they are costly, complex and change intensive. < KwikTag Advantages | Document Imaging Disadvantages | | Fast, simple and foolproof for paper capture operations; economical to buy and run. | Complex, costly and change intensive integration projects; with a high purchase price and a high cost of ownership - capture work represents 80% of the ongoing cost of these systems | | Entire system can install on a single server/appliance, with capture, storage management and retrieval software from a single software vendor. It takes two days for installation and training. Customers are in full production on Day 3. | Requires multiple servers for running scanners, databases, image processing and storage. Such integration projects often take months to complete, and project roll-out complexity adds more time to achieve production operation. | | Paper is captured in-line with existing process, compressing or eliminating capture work cycles. "Distributed capture can shorten the transaction processing cycle by days, improve security and dramatically reduce document losses." Kofax | Imposed change, and new work and new workers. Paper must be re-routed, aggregated and processed through rigorous, multiple steps, and sent into a new scanning department before images are available to workers, which... "...can add days to transaction processing, compromise security of sensitive information and even cause the loss of more than one out of every four documents." Kofax | | |  | |
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