KwikPayables for Purchase-to-Pay Management

Need to streamline your payment approvals, vendor inquiries and compliance audits?

There’s a KwikApp for that!

KwikTag KwikPayables combines the document management, automated workflow and reporting capabilities AP departments need to dramatically improve the efficiency and auditability of their payables processes. Easy to implement and flexible enough to support your unique business processes, KwikPayables is the most powerful and practical way to simplify life for your AP staff, the departments they support and the vendors they interact with on a regular basis.

KwikPayables includes the documents, workflow, reporting and ERP integration you need to streamline your AP processes.

Powerful capture and retrieval for paper and digital documents

Instantly access Purchase Reqs, Invoices, Packing Slips or Check Images when and where you need them

KwikPayables is build on a solid foundation of KwikTag’s document management platform, providing reliable capture of paper and electronic documents from the KwikTag Web interface or from your KwikTag-enabled Microsoft Dynamics GP, NAV or AX system.

As a result, your AP staff gets instant access to the documents they need for invoice matching to process payments, or to better manage vendor payment queries. Fully integrated into Dynamics ERP and Financial modules, KwikTag delivers the documents you need, where your AP team needs it.

Flexible, Convenient Approval Workflow

KwikPayables supports routing and approval for any or all steps in your payment approval process, whether those tasks are managed and maintained within Dynamics, or third-party applications. For purchase requisitions and purchase orders, your AP staff can rely on KwikPayables to route requisitions and automatically create purchase orders, or they can KwikTag-enable ReQlogic, WorkPlace, ReqNet or other requisition solutions.

For non-purchase order invoices where more complex approvals may be required, KwikPayables provides sophisticated rule-based document routing based on purchase amount, department, expense type or any combination of business parameters. Designed for multi-document processes, KwikPayables makes it easy to associate and view other related documents including packing slips, purchase quotes or any email correspondence related to the transaction.

Approvers can view and approve documents via the Web or email, without requiring access to Dynamics or other ERPs. From a PC or mobile device, they can quickly and easily review PO or invoice data, view the actual documents and approve, reject or delegate with the click of a button.

For payment approvals, KwikPayables executives can quickly review check batches without having to sort through folders full of invoices.  KwikPayables provides instant access to related invoices, purchase requisitions, packing slips or any related documents.

Reporting and Auditability

For AP personnel or executives, KwikPayables delivers Web-based reports that highlight the performance of the AP team while demonstrating an audit trail for all transactions. KwikPayables G/L accrual reports reflect G/L balances for all invoices routed for approval. Invoice aging reports highlight the efficiency of your payables processes and identify potential bottlenecks in your payables process.

Reduce Errors and Eliminate Duplicate Data Entry

KwikPayables is flexible enough to support the way you conduct business today, supporting centralized AP processes, or distributed processes that allow non-ERP users to initiate approvals via the Web. If your process begins by creating the transaction in your ERP, KwikPayables can route any relevant data along with your documents for approval. If your process begins outside of AP, KwikPayables can capture the data necessary for approval along with the document, then automatically create your ERP transaction record at the end of the process. Either way, your organization can eliminate duplicate data entry, reduce errors and ensure process compliance from start to finish.